Your new baby admin checklist

New babies come with a bit of life admin. Here's your guide to ticking off all the paperwork – so you can spend more time with your precious bundle of joy.

When you’re getting ready to welcome a baby into your life, you’ve probably already thought to prepare things like the cot, pram, change table and nappies.

But one thing that might not be front of mind when you have a new baby is the long list of forms and paperwork you’ll need to make your way through.


A woman on her laptop

This life admin can be an unwelcome distraction when you’d rather be spending those precious first few days with your new, special little human, but it’s essential to make sure your baby gets the best start in life.

Here’s your baby admin checklist to help make this process easier.

Before your baby is born

As eager as you are for your baby to arrive, there are certain things you’ll want to tackle before the sleep deprivation hits you:

  • Private health insurance. Health funds have different rules about when you need to add your baby to your cover, which means your baby may not be automatically covered from birth. Contact your private health insurer early to find out what you need to do when your baby is born. If you don’t have private health insurance yet, consider how it could be of use once your baby comes along.
  • Investigate your eligibility for government family payments such as Family Tax Benefit, Parental Leave Pay and Dad and Partner Pay.
  • Consider life insurance. As a new parent, you’ll have a lot of new responsibilities. Life insurance can be a simple way to give yourself peace of mind that your family will be financially protected if something were to happen to you. Find out more about Medibank's range of Life Insurance options.

Talk to us about your pregnancy options

We have a range of growing family packages to suit different needs, preferences and budgets. So if you want to discuss your pregnancy options or your current level of cover, give us a call on 132 331.  

Immediately after your baby is born

Fill in the forms in your Parent Pack. After your baby is born, you’ll get a Parent Pack from your hospital or midwife. This pack contains some pretty important documents, like your Newborn Child Declaration. You’ll need to complete this form in order to finalise your claim for Family Tax Benefit, Parental Leave Pay or other government payments.

Register your baby’s birth. The hospital will give you the details on how to register your baby’s birth. You need to do this within 60 days. It’s convenient to do this online, but in Northern Territory and Western Australia you need to fill out a paper form.

Add your child to Medicare. It’s a good idea to register your child with Medicare at the earliest opportunity. To register your new family member with Medicare, you must complete the full Newborn Child Declaration form and return it to a Medicare service centre or by post.

Add your child to your private health insurance cover. Your health insurance may not automatically include your new baby, so you'll need to add them as soon as possible after birth. That way you'll have the assurance of knowing they are covered if they need to be admitted to hospital as an inpatient and won't have to serve waiting periods. Read more about adding your baby to your cover.

Arrange health checks. At the time of birth you should receive a Child Health Record booklet to keep track of your baby’s development. Your health professional will record things like your baby’s weight, measurements, vaccinations and any other important health information. In the first year after birth, the recommended health checks are at:

  • 1 to 4 weeks.
  • 6 to 8 weeks
  • 6 to 9 months

Mum should visit the GP for a postnatal check-up 5-10 days after giving birth, and six weeks after the birth.

At one month old

  • Book your childcare spot. If you plan to return to work and are looking to enrol in childcare, it’s a good idea to put your baby’s name down on the waitlist as soon as possible, as childcare centres can have long waiting lists. It’s also recommended that you put your baby’s name on the waitlists of several childcare centres as your first choice may not have an available spot by the time you need to return to work.
  • Put your baby’s name down on private school enrolment lists. If you wish to send your baby to a private school once they reach school age, you should consider putting your baby’s name on your chosen school’s waitlist. Some waitlists can be so long that parents put their children on waitlists for their chosen schools the day they are born.

At two months old

  • Arrange two-month vaccinations with your GP.
  • Complete your birth certificate application. 
  • If you didn’t order the birth certificate when you registered the birth, now’s a good time to go online to your local Registry of Births, Deaths and Marriages to order one.

It can feel overwhelming, but remember – thousands of babies are born and registered every day with few hiccups! Keep checking off the items on this list at the appropriate time and you’ll feel much more on top of it, so you can enjoy your new baby.

Need a little extra support?

Sleep and settling

Our sleep and settling support line, delivered by Tresillian’s specialist nurses, is here to help eligible members with hospital cover, at no extra cost on 1800 973 573.

Medibank Mental Health Phone Support

Members with Hospital cover can talk with a mental health professional over the phone in relation to any mental health or emotional concern, 24 hours a day 7 days a week by calling 1800 644 325.~

Health Concierge

Eligible members with hospital cover can now talk to a member of our Health Concierge team for advice on how to have a healthy pregnancy, at no extra cost on 1800 789 414.#

Looking for something else?

Visit Medibank Planning, Pregnancy and Parenting for a range of tools and advice to help you at every stage of your pregnancy journey.

Help the way you want it

Contact us 

Call us on 134 190 to speak to a consultant. Alternatively, chat to us 24/7 online.

Self-service options

Login to MyMedibank or Download the MyMedibank App for self service options.

Find a specialist

Find a specialist or Member's choice hospital using our find a provider tool.  

Things you should know

∓ The Medibank sleep support line is available to eligible members with Bronze hospital cover and above. Excludes Overseas Visitor Health Cover, Working Visa Health Cover and Overseas Student Health Cover (OSHC). Waiting periods may apply. Some referred services may involve out of pocket costs.

~ OSHC members should call the Student Health and Support Line on 1800 887 283.

# Health Concierge is available to all eligible Medibank members who hold hospital cover. Excludes Overseas Visitor Health Cover, Working Visa Health Cover and Overseas Student Health Cover (OSHC). Some referred services may involve out of pocket costs.

While we hope you find this information helpful, please note that it is general in nature. It is not health advice, and is not tailored to meet your individual health needs. You should always consult a trusted health professional before making decisions about your health care. While we have prepared the information carefully, we can’t guarantee that it is accurate, complete or up-to-date. And while we may mention goods or services provided by others, we aren’t specifically endorsing them and can’t accept responsibility for them. For these reasons we are unable to accept responsibility for any loss that may be sustained from acting on this information (subject to applicable consumer guarantees).