New babies come with a bit of life admin. Here's your guide to ticking off all the paperwork – so you can spend more time with your precious bundle of joy.

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When you’re getting ready to welcome a baby into your life, you’ve probably already thought to prepare things like the cot, pram, change table and nappies.

But one thing that might not be front of mind when you have a new baby is the long list of forms and paperwork you’ll need to make your way through.

This life admin can be an unwelcome distraction when you’d rather be spending those precious first few days with your new, special little human, but it’s essential to make sure your baby gets the best start in life.

Here’s your baby admin checklist to help make this process easier.

Before your baby is born

As eager as you are for your baby to arrive, there are certain things you’ll want to tackle before the sleep deprivation hits you:

  • Private health insurance. You should contact your private health insurer to check if your baby will be covered from birth. If you don’t have private health insurance yet, consider how it could be of use once your baby comes along.

  • Investigate your eligibility for government family payments such as Family Tax Benefit, Parental Leave Pay and Dad and Partner Pay.

  • Consider life insurance. As a new parent, you’ll have a lot of new responsibilities. Life insurance can be a simple way to give yourself peace of mind that your family will be financially protected if something were to happen to you.

Immediately after your baby is born

  • Fill in the forms in your Parent Pack. After your baby is born, you’ll get a Parent Pack from your hospital or midwife. This pack contains some pretty important documents, like your Newborn Child Declaration. You’ll need to complete this form in order to finalise your claim for Family Tax Benefit, Parental Leave Pay or other government payments.

  • Register your baby’s birth. The hospital will give you the details on how to register your baby’s birth. You need to do this within 60 days. It’s convenient to do this online, but in Northern Territory and Western Australia you need to fill out a paper form.

  • Add your child to Medicare and your private health insurance cover. It’s a good idea to register your child with Medicare and your private health insurer at the earliest opportunity. To register your family with Medicare, you must complete the full Newborn Child Declaration form and return it to a Medicare service centre or by post.

  • Arrange health checks. At the time of birth you should receive a Child Health Record booklet to keep track of your baby’s development. Your health professional will record things like your baby’s weight, measurements, vaccinations and any other important health information. In the first year after birth, the recommended health checks are at:

    • 1 to 4 weeks.
    • 6 to 8 weeks
    • 6 to 9 months

Mum should visit the GP for a postnatal check-up 5-10 days after giving birth, and six weeks after the birth.

At one month old

  • Book your childcare spot. If you plan to return to work and are looking to enrol in childcare, it’s a good idea to put your baby’s name down on the waitlist as soon as possible, as childcare centres can have long waiting lists. It’s also recommended that you put your baby’s name on the waitlists of several childcare centres as your first choice may not have an available spot by the time you need to return to work.
  • Put your baby’s name down on private school enrolment lists. If you wish to send your baby to a private school once they reach school age, you should consider putting your baby’s name on your chosen school’s waitlist. Some waitlists can be so long that parents put their children on waitlists for their chosen schools the day they are born.

At two months old

  • Arrange two-month vaccinations with your GP.
  • Complete your birth certificate application. • If you didn’t order the birth certificate when you registered the birth, now’s a good time to go online to your local Registry of Births, Deaths and Marriages to order one.

It can feel overwhelming, but remember – thousands of babies are born and registered every day with few hiccups! Keep checking off the items on this list at the appropriate time and you’ll feel much more on top of it, so you can enjoy your new baby.

Important things you should know: The information contained on this page is of a general nature only and has been provided without taking into account your specific objectives, financial situation or needs. You should consider the appropriateness of the information in light of your particular needs and circumstances. You should consider the Product Disclosure Statement for full Terms & Conditions (available at Medibank life insurance products are issued by the insurer, Swiss Re Life & Health Australia Limited ABN 74 000 218 306; Australian Financial Services Licence No. (AFSL) 324908, Level 36, Tower Two, International Towers Sydney, 200 Barangaroo Avenue, Sydney NSW 2000. Medibank life insurance products are distributed by Greenstone Financial Services Pty Ltd (GFS) ABN 53 128 692 884; AFSL 343079, 58 Norwest Boulevard, Bella Vista NSW 2153 and promoted by its Authorised Representative Medibank Private Limited ABN 47 080 890 259; Authorised Representative No. 286089, 720 Bourke Street, Docklands VIC 3008. Medibank Private Limited is also authorised by GFS to distribute Medibank Starter Life Insurance.

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